Stop approving claims by email
See what is waiting in one queue. A claim routes to its approver inside the system rather than as a forwarded photograph in somebody’s inbox.
Core Platform Core Expenses
Core Platform module
LiveGet staff claims out of your inbox, with Core Expenses.
Claims that route to the right approver and post themselves to the books once approved, for a South African business tired of forwarding photographs of till slips. Start free and put one month of claims through it.
What it does
What Core Expenses does
Post an approved claim without a journal
Take a month-end step out of the process entirely. Approval is what posts it, and the expense lands in the ledger in Core Accounting without anyone re-capturing it.
See what the month actually cost
Read one set of numbers for the month. Approved claims sit in the same reports as every other cost, in the month they were approved.
One ledger
An approved claim is a ledger entry, not an email.
In most businesses a staff claim travels by email, gets approved in a reply, then gets typed into the accounting by somebody else at month-end. Core collapses that to one step.
- The claim routes for approval inside the system, so nothing waits in a personal inbox.
- Approval posts the expense to the ledger in Core Accounting on its own.
- The cost appears in the same reports as everything else, in the month it was approved.
Straight answer
Who Core Expenses is for
Switch it on if
- A business where staff spend their own money and claim it back.
- An owner who is currently the approval workflow.
- A team already on Core Accounting that wants claims to stop arriving as a month-end pile.
Leave it alone if
- You are a sole trader with no staff to claim anything. Core Invoice and Core Accounting are the pair you want.
- You need corporate cards with a feed per card. Core Expenses handles staff claims and approval in this release.
- You bill in foreign currency. Core is rand only today.
What it costs
Flat monthly pricing, in rand.
No per-seat charge and no invoice limit on any tier. A bundle always costs less than buying the same modules separately.
Core Expenses is included in the Operations and Full suite plans.
The current price of each is in the pricing section on the Core Platform page, along with what every plan carries. If you want a straight answer on which one fits, ask us and we’ll tell you.
Moving over
Moving over from QuickBooks, or from email
On QuickBooks, billable expenses sit on the Plus tier rather than the entry one, so a small team often ends up doing claims by email instead. Email is free, and it’s also where a claim goes to die. In Core, expenses are part of the same subscription as the books they post to. Put one month of claims through Core alongside whatever you do now, and compare what month-end looks like on each.
We went through the alternatives properly, feature by feature, including where each still beats us: Core against QuickBooks Online and Core against Xero.
Questions
Common questions
It routes to its approver inside Core rather than by email, so there’s one queue to look at and one place the answer is recorded.
The expense posts itself to the ledger in Core Accounting. Nobody re-captures it at month-end.
Approved claims post to a ledger either way. Core Accounting is where you read the result, so the two are usually switched on together.
It is part of the Operations plan and the Full suite. The current prices for both are in the pricing section on the Core Platform page.
Try it on your own numbers.
Open an account, load a month of real data and run Core Expenses against what you do now. No card, and nothing to cancel.
Start free→ See what we have shippedReal South African businesses, most of them still running on what we built for them.
See our work→ Run your business on CoreInvoicing from R 99 a month, with the books, stock and payroll in the same place when you need them.
See Core Platform→